The City of Hillsboro, Texas will receive bids for the Miscellaneous Concrete Curb and Gutter / Driveway Improvements, until 5:00 P.M. on Friday, 31, 2013 at 214 East Elm Street, Hillsboro, Texas 76645. The bids will be publicly opened and read aloud at 10:00 A.M. on Monday, June 3, 2013 at 214 East Elm Street, Hillsboro, Texas 76645.

All bids are to be delivered as follows:
Option 1 – USPS Regular Mail: P.O. Box 568, Hillsboro, TX 76645.
Option 2 – Overnight Delivery Services or drop off: 214 East Elm Street, Hillsboro, Texas 76645.
Envelopes should be sealed and clearly marked “Bid Documents City of Hillsboro”.

Bids are being solicited for miscellaneous City Wide improvements to include the following:

1. Concrete Curb and Gutter
2. Concrete Driveways

The City of Hillsboro reserves the right to reject any or all bids or to waive any informality in the bidding.

Bids may be held by City of Hillsboro for a period not to exceed 30 days from the date of the bid opening for the purpose of reviewing the bids and investigating the bidder’s qualifications prior to the contract award.

You may view the Contract Manual here.

1. Call Meeting to Order.

2. Invocation.

3. Pledge of Allegiance.

4. Hear Statements from Persons Wishing to Address the Council.

Consent Agenda

5. Deliberate and Act on the Approval of the Minutes for the Regular Meeting on May 7, 2013.

6. Act on the Approval of Bills.

Regular Agenda

7. Presentation of the Certification of Unopposed Candidates to Council by the City Secretary for the May 11, 2013 City Officials Election.

8. Deliberate and Act to Approve a Resolution Canvassing the Returns and Declaring the Results of the City Officials Election Held on May 11, 2013; Accepting the Certification of Unopposed Candidates and Declaring the City Officials Elected for the Terms Established by City Charter.

9. Presentation to Administer the Oaths of Office and to Issue Certificates of Election.

10. Hold a Public Hearing, Second Reading, Deliberate and Act on a Proposed Ordinance Amending Certain Ordinances Relating to Historic Preservation to Make Non-Substantive Revisions by Changing Reference From the “Hillsboro Preservation Commission” to “Hillsboro Historic Preservation Commission.”

11. Deliberate and Act to Approve a Resolution Supporting the Interconnectivity of High-Speed Rail Into the Operational Terminal Areas of the Dallas Fort Worth International Airport.

12. Deliberate and Act to Approve a Resolution Recognizing the 160th Anniversary of the Creation of Hill County and the Establishment of Hillsboro as County Seat.

13. Hear and Deliberate on City Manager’s Report.

a. Street Improvements

14. Adjourn

1. Call Meeting to Order.

2. Invocation.

3. Pledge of Allegiance.

4. Hear Statements From Persons Wishing to Address the Council.

Consent Agenda

5. Deliberate and Act on the Approval of the Minutes for the Regular Meeting on April 16, 2013.

6. Act on the Approval of Bills.

Regular Agenda

7. Deliberate and Act on a Resolution Accepting the Recommendations of the Planning and Zoning Commission Authorizing the Issuance of a Specific Use Permit to Deanne Stokes, DBA Happy Paws Dog Grooming and Authorizing the Appropriate City Official to Execute All Necessary Documents. The Specific Use Permit Issuance is for an Animal Grooming Facility Building (Formerly The News Stand) , Located at 117-B East Franklin Street.

8. Deliberate and Act on a Resolution Accepting Recommendations by the Historic Preservation Commission’s Designation of Historic Landmarks and Historic Districts, Supporting Commission’s Actions Whereby Adopting Purposes and Procedures of the City’s Designated Historic Districts.

9. Hold a Public Hearing, First Reading, and Deliberate on a Proposed Ordinance Amending Certain Ordinances Relating to Historic Preservation to Make Non-Substantive Revisions by Changing Reference From the “Hillsboro Preservation Commission” to “Hillsboro Historic Preservation Commission.”

10. Deliberate and Act on a Resolution Authorizing Solicitation for Competitive Bids From Contractors for Construction of Concrete Curb, Gutter, and Drive Approaches for Newly Reconstructed Streets and Authorizing the City Manager to Negotiate and Execute all Necessary Documents.

11. Deliberate and Act on a Resolution Adopting the Section 3 Plan in Accordance with Texas Community Development Block Grant Program, Designating the City Manager As the Equal Rights Officer.

12. Hear and Deliberate on City Manager’s Report.

a. Street Improvements

b. Update on City-Wide Cleanup Date on Saturday, April 20, 2013.

c. Acknowledgement of Appreciation and Gratitude to the Fire Departments that Assisted Hillsboro Fire/Rescue with Staffing and Fire Apparatus Support to the City of Hillsboro While Assisting in Area Funerals of Fire Fighters Related to the West Disaster. (Exhibit A)

13. Hold a Closed Session Under the Provisions of Section 551.072 of Government Code (Deliberations About Real Property.)

14. Reconvene in Open Session.

15. Deliberate and Act on a Resolution Awarding Bid for the Sale of Surplus City Property, 1320 Corsicana Highway, and Authorizing the City Manager to Execute and Negotiate All Necessary Documents.

16. Adjourn

• Deliberate and Act on the Historic Preservation Banquet Planning to coordinate with the Cotton Pickin’ Fair in September.

• Hear report from City Staff on status of downtown lighting that outlines historic buildings and of street lighting around the Hill County Courthouse.

• Deliberate and Act on a Proposed Ordinance Amending Certain Ordinances Relating to Historic Preservation to Make Non-Substantive Revisions by Changing Reference From the “Hillsboro Preservation Commission” to “Hillsboro Historic Preservation Commission.”

• Deliberate and act on recommendations of City Staff to install signage for historic district in historic downtown and historic residential districts.

The City Council will meet Tuesday, May 7, 2013, 6:00 p.m. at The Historic City Hall, 127 E. Franklin Street in Hillsboro, Texas to act upon the recommendations of the Commission.

Jerry W. Barker
Community Development

Review an Application for a Specific Use Permit Submitted by Deanne Stokes, Who Wishes to Operate Happy Paws Dog Grooming Facility at a Property Located in the CBD- Central Business District. This Property Further Described as Hillsboro Old Town, Block 2, Lots 4 & 5, aka 117-B East Franklin St. Hillsboro, Texas 76645 aka, former Lady Bug Deli..

The City Council will meet Tuesday, May 7, 2013, 6:00 p.m. at The Historic City Hall, 127 E. Franklin Street in Hillsboro, Texas to act upon the recommendations of the Commission.

Jerry W. Barker
Community Development

1. Call Meeting to Order.
2. Invocation.
3. Pledge of Allegiance.
4. Hear Statements from Persons Wishing to Address the Council.

Consent Agenda

5. Deliberate and Act on the Approval of the Minutes for the Special and Regular Meetings on April 2, 2013.
6. Act on the Approval of Bills.

Regular Agenda

7. Deliberate and Act on a Resolution Accepting the Recommendations of the Planning and Zoning Commission Authorizing the Issuance of a Specific Use Permit to William Griffith, DBA Griffith Automotive and Authorizing the Appropriate City Official to Execute All Necessary Documents. The Specific Use Permit Issuance is for an Auto Repair Facility (Former Seriade Auto Service) Standefer Building, Located at 1717 Old Brandon Road.
8. Hear and Deliberate on City Manager’s Report.
a. Street Improvements
9. Adjourn

1. Call Meeting to Order and determine Quorum.
2. Deliberate and Act on the Approval of Minutes from previous meetings.
3. Administer Oath of Office to new member Martha McGregor.
4. Deliberate and Act on the Preservation Handbook.
5. Deliberate and Act on the Preservation and Design Guidelines.
6. Deliberate and Act on the Maps and Notification Lists.
7. Deliberate and Act the Next Phase with possible Town Hall Meetings and steps to educate community.
8. Deliberate and Act on the administration fees and recommendations to City Council following the establishment of District Designations.
9. Deliberate and Act on the Banquet Planning to coordinate with the Cotton Pickin’ Fair in September.
10. Deliberate and Act to change of the July meeting of the Historic Preservation Commission from July 4 to July 11, 2013.
11. Hear Comments From People Wishing to Address the Commission.
12. Adjourn.

SPECIAL MEETING

1. Call Meeting to Order.
2. Hold a Closed Session Under the Provisions of Section 551.072 of Government Code (Deliberations About Real Property)
3. Reconvene in Open Session.
4. Deliberate and Act on Matters Discussed in Executive Session, If Any.
5. Adjourn Special Meeting.

REGULAR MEETING

1. Call Meeting to Order.
2. Invocation.
3. Pledge of Allegiance.
4. Hear Statements From Persons Wishing to Address the Council.

Consent Agenda

5. Deliberate and Act on the Approval of the Minutes for the Regular Meeting on March 19, 2013.
6. Act on the Approval of Bills.

Regular Agenda

7. Hear and Deliberate on a Presentation of the 2011-2012 Fiscal Year Audit by Pattillo, Brown & Hill, L.L.P.
8. Hear and Deliberate on City Manager’s Report.
a. Street Improvements
b. City-Wide Cleanup Date Moved to Saturday, April 20, 2013.
9. Adjourn

Review a proposed rezone of All that certain tract or parcel of land, being 5.000 acres situated in the Haywood Weatherby Survey, Abstract No. 972, Hill County, Texas, being more particularly described as follows, to-wit:

Bearings are based on the occupied east line of the called 21.550 acre tract described in Volume 1483, Page 719 of the Hill County Deed Records (Hillsboro Outlet Mall).

BEGINNING at a 1/2″ iron rod set for the northwest comer of the herein described 5.000 acres being in the south right-of-way line of Old Brandon Road (FM 286) from which a 5/8″ iron rod found for the northeast comer of said 21.550 acre tract bears North 89 degrees 58 minutes 18″ seconds West 100.00 feet;

THENCE South 89 degrees 58 minutes 18 seconds East, along said right-of-way a distance of 460.07 feet to a 5/8″ iron rod found for the point of curvature for a curve to the right and being the northwest comer of a called 3.60 acre tract (Tract ‘B’) described in Volume 1005, Page 245 and being the northeast comer of this tract;

THENCE South 05 degrees 46 minutes 53 seconds East, 455.76 feet to a 112″ iron rod set for the southeast comer of this tract from which a 5/8″ iron found for the southwest comer of said 3.60 acre tract bears South 05 degrees 46 minutes 53 seconds East 277.55;

THENCE North 89 degrees 58 minutes 18 seconds West, a distance of 500.63 feet to a 112″ iron rod set for the southwest comer of this tract;

THENCE North 00 degrees 40 minutes 30 seconds West, a distance of 453.45 feet to the POINT OF BEGINNING. This rezone would change from its present zoning of Commercial (C) District to Multifamily Residential (MF-29) District zone.

Review an Application for a Specific Use Permit Submitted by William Griffith D.B.A. Griffith Automotive, Who Wishes to Operate a Auto repair Facility at a Property Located in an C- Commercial Zone, This Property Further Described as Haywood Weatherby Survey, Abstract No. 972, Tract 41A, aka 1717 Old Brandon Rd. Hillsboro, Texas 76645.

The City Council will meet Tuesday, April 16, 2013, 6:00 p.m. at The Historic City Hall, 127 E. Franklin Street in Hillsboro, Texas to act upon the recommendations of the Commission.

Jerry W. Barker
Community Development