Welcome to the City of Hillsboro Texas

Director of Library

Job Title: Director of Library

Department: Library

Hours: Full-Time

Job Description:

Job Title: Library Director                                       Department:  Library

Class:                                                                          Pay Group:  22

FLSA Status: Exempt                                               EEOC Category:  Professional

Reports To:  City Manager

Objective                                                       

Responsible for all Library services in the City of Hillsboro.

General Statement of Duties                       

This is highly responsible administrative work involving the direction of a broad range of public library functions.

Work involves responsibility for the management of a public library collection and for the provision of library services to patrons and community organizations. Duties include policy recommendation, departmental planning, and direction and administration of library activities. The position is also invested with making the most difficult library technical decisions. The work requires that the employee have thorough knowledge, skill and ability in every phase of the public library field.

Essential Duties and Responsibilities         

  1. Supervises and schedules all staff in Library including regular fulltime and part-time staff, volunteers, all contract labor and all contracted staff provided by Grant Funding; directly or through appropriate delegation
  2. Administers personnel policies and procedures for library employees, including training, development, scheduling, and evaluation, either directly or through appropriate delegation
  3. Participates in the recruitment and selection of library personnel
  4. Responsible for developing print and non-print collections, including selection, organization, maintenance, preservation, withdrawal, and disposal of materials, either directly or through appropriate delegation
  5. Prepares and presents library budget proposal for approval, including City, State, and grant Funds. Monitors and approves expenditures from the annual operating budget
  6. Writes, recommends and implements library operating policies and procedures in keeping with the  policies of the Library Board of Trustees and the City of Hillsboro;
  7.  and to review the library's menu of services
  8. Develops short-term and long-range goals and plans for collections, services, and programs in keeping with the library's mission statement and operating policies; studies and plans development of library services to meet present and future community needs
  9. Participates in the planning, organization, and management of technical and automation services for the library
  10. Directs a public relations program to promote and publicize the library's collections, services, and programs within the community
  11. Maintains knowledge of new developments in the library profession, including technological advances, through professional development opportunities, including but not limited to participation in activities of professional organizations and networks and of the Texas State Library & Archives Commission
  12. Interacts with the appropriate city employees and contractors  for the maintenance of the Historic Library Building, furnishings, and equipment either directly or through appropriate delegation
  13. Responsible for the collection and accounting of fines, fees, and other charges
  14. Administers the volunteer program, including recruitment, training, scheduling, and evaluating either directly or through appropriate delegation
  15. Prepares regular narrative and statistical reports for the City Manager, City Council, the Library Board of Trustees, and others as designated
  16. Assists in preparing meeting agendas and materials and participates in Library Board of Trustees meetings, and Friends of the Hillsboro City Library meetings
  17. Supervises all reports made to Texas State Library and Archives Commission (TSLAC), Partners Library Action Network (PLAN), and any other funding entities;
  18. Supervises deposits of all monies collected by Library;
  19. Actively participates in State and National Library Associations
  20. Establishes priorities as determined by need

Additional Responsibilities                

  1. Advises, consults, and confers with other libraries, professionals, officials, citizens, and community groups
  2. Reviews and evaluates the library's services and programs on an annual basis
  3. Prepares grant requests to state and federal agencies and non-profit foundations, and administers grant funds upon award
  4. Maintains inventory of department equipment, furniture, and supplies
  5. Prepares specifications for purchase of equipment and supplies
  6. Assists with direct patron services, as needed
  7. Works with the Friends of the Library organization in promoting the library before the community
  8. Attends conferences, workshops, and meetings and reads professional literature to stay informed on issues related to library management and services
  9. Serves on professional and community committees, as requested, to advance the library and the library profession
  10. Performs other duties, as required

Supervisory Responsibilities                         

All Library personnel;

All contract labor associated with Library department;

All contracted staff provided by Grant Funding.

Required Knowledge, Skills and Abilities 

  • Thorough knowledge of the principles, theories, objectives, and practices of library management and  library science
  • Committed to excellence in customer service
  • Strong oral and written communications skills
  • Ability to work independently
  • Ability to organize work for efficient use of time
  • Ability to prepare administrative reports in a clear, logical manner
  • Ability to understand and interpret library policies, procedures, and rules
  • Ability to keep records accurately
  • Ability to interact courteously and effectively with elected and appointed officials, town employees, library staff and volunteers, the library's business contacts, and the general public
  • Considerable knowledge of supervision, training, and staff utilization principles
  • Ability to plan, organize, supervise, and evaluate the work of employees and volunteers in diversified library activities
  • Ability to initiate, organize, and follow through on programs, services, and projects
  • Solid knowledge of current trends and developments in the library profession
  • Thorough knowledge of library resources: print, non-print, and electronic
  • Knowledge of library automation
  • Working knowledge of public relations procedures
  • Ability to represent the library at professional and community meetings
  • Must be computer literate. 
  • Able to speak effectively before groups. 
  • Basic mathematical skills, ability to add, subtract, multiply and divide.

Physical Ability                                              

Tasks involve the ability to sit for extended periods of time, the use of hands to handle or feel, and the lifting, carrying, pushing, and/or pulling of heavy objects and materials (10-25 pounds) and reach upper level shelving.

Environmental Factors                                

Tasks are completed in a normal office environment with moderate noise or in group situations as participant or presenter.

Experience and Training                

Masters of Library and Information Science (MLIS) or Masters of Library Science (MLS) Degree from an ALA accredited University plus at least 5 years of increasingly responsible administration experience in a public library.

OR

Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates and Licenses Required             

Valid Texas Driver License  

Competency 

To perform the job successfully, an individual should demonstrate the following competencies:

  1. Problem Solving – Identifies and resolves problems in a timely manner; develops alternative solutions; uses reason even when dealing with emotional topics.
  2. Project Management – Communicates changes and progress; completes projects on time and within budget.
  3. Technical Skills – Assess own strengths and weaknesses; strives to continuously build knowledge and skills; shares expertise with others.
  4. Customer Service – Manages difficult or emotional situations; responds to requests for service and assistance; meets commitments.
  5. Interpersonal Skills – Focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas.
  6. Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
  7. Written Communication – Writes clearly and informatively; able to read and interpret written information.
  8. Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests.
  9. Leadership – Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.
  10. Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
  11. Cost Consciousness – Works within approved budget; develops and implements cost saving measures; conserves organizational resources.
  12. Diversity – Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment.
  13. Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values.
  14. Judgment – Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
  15. Motivation – Demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.
  16. Planning and Organization – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives.
  17. Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status  or position; accepts responsibility for own actions; follows through on commitments.
  18. Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
  19. Quantity – Completes work in a timely manner; strives to increase productivity; works quickly.
  20. Safety and Security – Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe or unsecure conditions; uses equipment and materials properly.
  21. Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
  22. Attendance and Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
  23. Dependability – Follows instruction, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
  24. Innovation – Meets challenges with resourcefulness; generates suggestions for improving work. 

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